Epic Cycles C2W Scheme

The Epic Cycles Cycle to Work (C2W) scheme is very straightforward to operate (see here for an overview of the process) and it can be tuned to the needs and preferences of individual companies.

We prepare all of the paperwork for you, which is very simple for employers to then administer – this involves less admin than most 3rd party operated schemes, and at the same time employees and employers get more for their money!

Benefits of the Epic Cycles C2W scheme

In addition to all of the savings that you would expect from the UK Government's Cycle to Work scheme, with Epic Cycles C2W there are some valuable extra benefits:

Free with all bikes purchased though our own cycle to work scheme, is a Safety Pack designed to protect both bike and rider.  This includes a helmet and light set – all from market leading brands, and worth in excess of £100.

We charge no administration fees to either employers or employees for any bike, regardless of type or value, that is purchased though our C2W scheme.

In addition there are no joining fees or minimum commitments for employers.

Epic Cycles C2W Process

The process involved for both employers and employees in operating Epic Cycles’ Cycle to Work scheme is very simple, and involves less admin than many voucher based schemes.

The most commonly used approach, especially where volumes or number of employees are relatively low, is for employees to select bikes as and when it is convenient for them to do so, and for payment to be made bike by bike on single invoices. Where employee numbers are greater, we can also open up the scheme for a limited period, during which employees select their bikes - the resulting quotes can then be approved in a block, followed by a single invoice for all approved quotes/purchases. As soon as payments have cleared the bikes are available for collection or shipping (free of charge) to employees.

Employer:

• Contact Epic Cycles for any further information and sample forms (if needed)
• Advise Epic Cycles of company contact for cycle to work bikes
• Decide on whether the C2W offer to employees will be on-going or for a limited time period (typically a month)
• Employee provides employer with written or emailed quote from Epic Cycles for approval
• Invoice raised by Epic Cycles (either for a single bike or one invoice covering a fixed scheme time period)
• Once invoice payment has cleared, the bike(s) will be available for collection or shipping to the employee
• Epic Cycles provide necessary salary sacrifice and hire agreement paperwork to company contact

Employee:

• Employee selects bike and obtains written/emailed quote from Epic Cycles
• Employer approves quote
• Invoice raised by Epic Cycles and sent to employer
• Once invoice payment has cleared, the bike and Safety Pack will be available for collection or shipping to the employee
• Epic Cycles provide necessary salary sacrifice and hire agreement paperwork to employer
• Employee rides bike!

Other Reasons to Use Epic Cycles

• Sizing/fitting: Epic Cycles have a national reputation for sizing and tuning the fit of bikes to individual riders – essential for enjoyable, comfortable and injury free cycling! A free fitting session (worth £50) is included with every bike purchase – although we can also advise over the phone if a visit is not practical.
• Widest choice from true road bike specialists: Epic Cycles is the largest dedicated road bike store in the UK, with over 4000sq ft of showroom space devoted to all forms of cycles for road use, including those designed specifically for a mix of both road and off-road use.
• Advice: We pride ourselves on offering informed advice on which bikes will suit a rider’s individual needs and budget. We will never try to sell you something purely because it is convenient for us!
• Test rides: We operate an extensive fleet of over 100 test bikes, covering many models, makes and sizes. We are also situated immediately to some quiet roads for a proper test ride.
• Servicing: All bike come with a free first service, but we also offer highly competitive workshop rates for any further servicing if needed too.
• Free shipping: All bikes can be shipped free of charge to what Parcel Force refer to as “Mainland UK” – essentially all points to the south of a line from Glasgow to Aberdeen. We can also ship to other areas within the UK at competitive rates.

Need More Info?

Please visit our Cycle to Work FAQ page for more information on how the Government's Cycle to Work scheme operates and what its limits/eligibility are. Just to give you an idea of what is available under the Cycle to Work scheme, we have also collected together a small sample of our current best selling Cycle to Work bikes. Or if you have an individual question please feel free to contact us on 01885 410641 or via email at info@epic.cycles.co.uk.